● Recruits, interviews, hires, and trains new staff.
● Oversees the daily workflow
● Provides constructive and timely performance evaluations.
● Handles discipline and termination of employees in accordance with the district policy.

● Strategic & Operational Planning: Implements organizational strategies, policies, and procedures to enhance efficiency and productivity.
● Administrative Oversight: Manages daily operations, including IT support, procurement, and logistics.
● Compliance & Risk Management: Ensures compliance with all legal regulations and internal policies.
● Team Leadership: Supervises, mentors, and manages support staff, fostering a productive work environment.
● Stakeholder Collaboration: Works with the CEO and external partners to achieve organizational goals.
● Other duties as needed

● Ability to align daily activities with long-term goals.
● Human Resources: Experience with staff management and development.
● Process Optimization: Skills in improving workflow and operational efficiency.
● Excellent time management skills with a proven ability to meet deadlines.
● Strong analytical and problem-solving skills.
● Ability to operate effectively with minimal supervision
● Ability to prioritize tasks and to delegate them when appropriate.
● Ability to collaborate with Key community stakeholders

● Experience: Minimum 7+ years in operations, with experience in public agencies highly preferred.
● Education: Bachelor’s degree
● Skills: Strong leadership, communication, and organizational skills.
● Technical Proficiency: Knowledge of office software, databases, and information systems. Proficient with Microsoft

● This position may require frequent movement and activity using keyboards, viewing data on computer displays, and communicating verbally and in writing.
● You may be required to occasionally stand for extended periods
● Occasional travel to state conferences, local travel within San Mateo County

● Salary Range: $160,000 – $180,000 annually (DOE)
● Retirement: Participation in the California Public Employees’ Retirement System (CalPERS) with employer and employee contributions as determined by statute.
● Health Benefits: Comprehensive medical, dental, and vision insurance for employees and eligible dependents.
● Paid Time Off: Generous vacation, sick leave, and paid holidays.
● Additional Benefits:
    o Employer-paid life and disability insurance.
    o Professional development and continuing education support.
    o Hybrid work schedule options (subject to operational needs).
    o Wellness and employee assistance programs.

Executive Support

· Prepare and edit correspondence, reports, presentations, and other confidential documents.

· Support preparation and follow-up for CEO meetings, including gathering background materials, agendas, and minutes.

· Track key initiatives, deadlines, and deliverables, ensuring timely follow-up and completion.

· Serve as liaison between the CEO, Board, and community partners, facilitating clear and timely communication.

Clerk of the Board Duties

· Coordinate all Board of Directors and committee meetings in compliance with the Brown Act and District policies.

· Prepare, post, and distribute meeting notices, agendas, and supporting documents within statutory timelines.

· Record and prepare accurate and comprehensive minutes of Board and committee meetings.

· Maintain official records of Board actions, resolutions, bylaws, and policies.

· Manage Board member communications, ensuring timely updates and distribution of materials.

· Oversee new Board member orientation, training, and compliance requirements.

· Serve as custodian of official records and ensure compliance with public records and document retention requirements.

Administrative and Organizational Support

· Develop and maintain tracking systems for Board directives, policies, and follow-up actions.

· Support the preparation of annual reports, strategic planning documents, and Board packets.

· Assist with logistics for special events, retreats, and community meetings.

· Provide administrative support for District programs, partnerships, and initiatives as assigned.

· Maintain the highest standards of confidentiality, professionalism, and service excellence.

Education and Experience

· Bachelor’s degree in public administration, business administration, communications, or related field preferred.

· Minimum of five (5) years of progressively responsible executive administrative experience, preferably within a government agency, healthcare organization, or nonprofit.

· Prior experience supporting a governing board or serving as a Board Clerk is strongly preferred.

Knowledge, Skills, and Abilities

· Knowledge of the Brown Act, Public Records Act, parliamentary procedure, and principles of public governance.

· Exceptional written and verbal communication skills; ability to draft professional correspondence, meeting minutes, and Board materials.

· Strong organizational skills with attention to detail and accuracy.

· High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with board management software.

· Ability to manage multiple priorities with diplomacy and discretion.

· Skilled at building positive working relationships with elected officials, executive staff, and community stakeholders.

· Commitment to SHD’s mission of advancing the health and well-being of the community.

· Standard office environment with hybrid flexibility as approved.

· Occasional attendance required at evening or weekend Board meetings, events, or community engagements.

· May require local travel within the District service area.

· Salary Range: $100,000 – $125,000 annually (DOE)

· Retirement: Participation in the California Public Employees’ Retirement System (CalPERS) with employer and employee contributions as determined by statute.

· Health Benefits: Comprehensive medical, dental, and vision insurance for employees and eligible dependents.

· Paid Time Off: Generous vacation, sick leave, and paid holidays.

· Additional Benefits:

    o Employer-paid life and disability insurance.

    o Professional development and continuing education support.

    o Hybrid work schedule options (subject to operational needs).

    o Wellness and employee assistance programs.